Introduction

This Privacy Policy governs the manner in which SPACE IT Spółka z ograniczoną odpowiedzialnością ("SPACE IT", "we", "our", or "us") collects, uses, maintains, and discloses information collected from users (each, a "User", "you", or "your") of the website https://www.powercodegroup.com ("Website"). It applies to all users and visitors of the Website and describes how we protect your personal data and your legal rights under the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and other applicable data protection laws.

Data Controller

The data controller for the processing of personal data under this Privacy Policy is:

Definitions

• Personal Data: Any information that relates to an identified or identifiable natural person.
• Processing: Any operation performed on personal data, whether or not by automated means, such as collection, recording, organization, storage, adaptation, retrieval, consultation, use, disclosure, or erasure.
• Data Subject: An individual whose personal data is being processed.
• Third Party: A natural or legal person, public authority, agency, or body other than the data subject, controller, or processor.
• Consent: Any freely given, specific, informed, and unambiguous indication of the data subject’s wishes.

Categories of Personal Data Collected

We collect the following categories of personal data, either directly from you or automatically through your use of the Website:

1. Information You Provide Voluntarily
   • Full name
   • Email address
   • Phone number
   • Company name
   • Job title
   • Message content (when using the contact form or emailing us)
2. Information Collected Automatically
   • IP address
   • Browser type and version
   • Device identifiers
   • Referring URLs
   • Pages viewed
   • Time and date of visit
   • Session duration
   • Location data (if enabled)
   • Cookies and similar tracking technologies (see Section 10)

Legal Basis for Processing Personal Data

We process personal data only where we have a lawful basis to do so, as provided under Article 6(1) of the GDPR, including:

• Consent (Art. 6(1)(a)): When you have given explicit permission for us to process your data.
• Contractual necessity (Art. 6(1)(b)): When processing is required to fulfill a contract with you or to take steps at your request.
• Legal obligation (Art. 6(1)(c)): When we must comply with a legal or regulatory requirement.
• Legitimate interests (Art. 6(1)(f)): For purposes such as fraud prevention, marketing (with safeguards), and business analytics.

Purposes of Processing

Your personal data may be used for the following purposes:

• Responding to contact requests or inquiries.
• Sending you requested materials or information.
• Providing and improving our services.
• Personalizing your experience on the Website.
• Performing statistical analyses and market research.
• Sending marketing and promotional communications (where permitted by law).
• Ensuring technical functionality and security of our Website.
• Complying with applicable laws and regulations.

Disclosure of Personal Data

We may share your data with:

• Authorized employees and contractors who are bound by confidentiality.
• Third-party service providers including:
• Hosting and cloud storage (e.g., AWS, Google Cloud)
• CRM and email marketing platforms (e.g., HubSpot, Mailchimp)
• Analytics tools (e.g., Google Analytics, Hotjar)
• Legal authorities or regulators where legally required or in response to legal claims.
• Business partners or acquirers in the event of a merger, sale, or acquisition.

We will never sell your personal data to third parties.

International Transfers

Some of your data may be transferred to countries outside the European Economic Area (EEA). In such cases, we ensure that the recipient provides adequate safeguards, such as:

• The European Commission's Standard Contractual Clauses.
• Adequacy decisions by the European Commission.
• Binding corporate rules.

Data Retention

We retain personal data only as long as necessary for the purposes outlined in this policy or as required by law. This includes:

• Inquiry data: up to 12 months after the last contact.
• Marketing data: until you withdraw consent or unsubscribe.
• Analytics data: typically up to 26 months.

We regularly review and securely delete unnecessary data.

Cookies and Tracking Technologies

We use cookies and similar technologies to collect data about your usage of the Website. These may include:

• Essential cookies: Necessary for the operation of the site.
• Analytical cookies: To measure site performance and usage.
• Marketing cookies: For delivering personalized ads (only with consent).

Data Security

We employ appropriate technical and organizational measures to protect personal data, including:

• SSL/TLS encryption
• Access control and authentication procedures
• Regular data backups
• Network monitoring and firewall protection
• Data minimization and pseudonymization where applicable

However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

Your Rights Under GDPR

You have the following rights in relation to your personal data:

• Right of access - obtain confirmation and a copy of your data.
• Right to rectification - correct inaccurate or incomplete data.
• Right to erasure - request deletion of your data ("right to be forgotten").
• Right to restrict processing - limit how your data is used.
• Right to object - to processing based on legitimate interests or direct marketing.
• Right to data portability - receive your data in a structured format.
• Right to withdraw consent - at any time, without affecting the lawfulness of prior processing.
• Right to lodge a complaint - with your national data protection authority.

To exercise these rights, please contact us at: info@powercodegroup.com

Children's Privacy

Our Website is not intended for use by individuals under the age of 18. We do not knowingly collect personal data from minors. If you believe we have collected such data, please contact us immediately.

Third-Party Links

Our Website may contain links to external websites. We are not responsible for the content or privacy practices of such websites. Please review their policies before providing any data.

Policy Updates

We may update this Privacy Policy to reflect changes in law, technology, or business operations. We will notify you by posting an updated version on our Website with a revised “Last Updated” date. Where appropriate, we may notify you directly.

Contact Information

For any questions, concerns, or requests related to this Privacy Policy, please contact: